Secretary Services for Malaysian Companies

When you are up for setting up a company in Malaysia, you have to hire a secretary. One of the compulsory regulations during the business incorporation process is hiring a secretary for the company in Malaysia. This article highlighted secretary services in Malaysia and at the same time listed out regular roles once a secretary gets appointed on this post, keeping in mind that this designation is mandatory during registration process of a Malaysian company. Roles of a Company Secretary Preparing meetings, Statutory and Resolutions for company’s board of members • A company secretary prepares resolutions for the company’s board of directors • The secretary takes charge to arrange company resolution meetings for the board of directors of the company and provide general advices on company secretarial matters whenever quired. • The duty of a secretary also includes preparing company Returns annually for the company. This return document has to be submitted to the CCM or Companies Commission of Malaysia. • When appointed, a secretary also needs to attend Board meetings conducted by the company and place his/her valuable advices and suggestions when required. • The secretary for your company assists during Company (Sdn. Bhd.) registration process in Malaysia. Here the secretary acts as the company’s liaison for carrying out all company. Moreover, the secretary also prepares and submit company’s statutory returns to the CCM (Companies Commission of Malaysia) to meet the legal compliance requisition under Malaysian company act. Some other additional services of a company secretary • In addition, with other compulsory services, a secretary also contributes in preparing and arranging documents on company rights/Bonus policies, documentations of directory agendas, allotment of shares etc. • Any alteration required for MoA or AoA is carried out by the secretary of the company. Errors or modifications, such as, mistakes and modifications in company objectives, changes in names or other credentials etc. are carefully revised and rechecked by company’s secretary. • Additionally, this member of the company got a role in advisory and consultation services on various in-house issues in the business. • The secretary also resolves issues about company share transfers and share distribution documents. A company must hire a secretary. Depending on the business size, a company might have multiple secretary as well. However, any secretary that need to be hired has to be qualified enough to handle their provided tasks with efficiency. It must be understood that not everyone can be recognized as a company secretary. Any random person with usual qualifications cannot meet the qualification to be a company secretary. In order to be a valid secretary, one must acquire several legal approval certificates from Malaysian Company Secretaries Association and few other relevant recognized bodies in Malaysia. Even a regular monthly fee needs to be paid to renew and keep their secretarial license up to date once got the license. The duties and services of a company secretary in Malaysia are however, been clearly stated in Secretary Association of Malaysia. Moreover, if an owner of a company who have recently hired a secretary, and found out that the secretary they hired is not meeting their requisitions in that company, the director or owner of the business can remove that secretary from the position with prior notice and hire another secretary instead to fill-up the vacant position. Business consulting company such as S&F consulting firm provides secretarial service for companies in Malaysia. Every secretary here is recognized by Company Commission of Malaysia. Their license and legal approval papers are all up to date. It can be assured that every secretaries hired from this company have sufficient professionalism when doing their required duty.